These operations are accessed from the Search
Menu (Search button).
9.1.1 Searching
from the Hard Drive
Highlight the Search button using the <UP> <DOWN> arrow keys
and press <SELECT>. This will take you to the Add Calls to List
Menu. Use the <UP> <DOWN> arrow to navigate to each option.
Key in the selection from the numeric keypad
or use <SELECT> to sequentially change the value. Highlight
Search and press <SELECT>. Total Recall then searches
through the call database on the HDD for all calls that match your search
criteria. If the search criteria are very well defined, the target call(s)
will be found very quickly. If the search criteria are less well defined,
then the search will generate a larger number of calls for reviewing. The
date and time of the first and last calls are also displayed.
Note:
If your search spans 24:00
hours (midnight), the system will not accept time criteria in the search
parameters. Either do not specify time criteria, or initially search up to
23:59 hours on Day 1 and then search from 00:00 hours on Day 2.
If
the call you are looking for is not found, you may need to check and
possibly modify the selection criteria and search again.
9.1.2 Searching from
DVD or CD Archive (Using
Total Recall)
If you need to locate calls on a previously archived
DVD or CD, insert the
disk in the drive mechanism. Highlight the Search button using the
<UP> <DOWN> arrow keys and press <SELECT>. This will take you to the
Add Calls to List Menu. Use the <UP> <DOWN> arrow to navigate to each
option. Key in the selection from the numeric
keypad and/or use <SELECT> to sequentially change the value.
Highlight Search DVD/CD and press <SELECT>.
Total Recall
then searches through the archived sessions for all calls that match your
search criteria. The date and time of the first and last calls on the
disk
is displayed.
If the call you
are looking for is not found, you may need to check and possibly modify
the selection criteria and search again.
The Tag
All button is not available when working from an archive
DVD or CD.
9.2 Replaying Calls
9.2.1 From Search Menu
Selected calls are displayed in the lower part of the Search
Menu. The information displayed on each call includes Date, Time,
Duration, Number, Channel and Status.
With the
Search Menu displayed, press the <DOWN> key until the first call is
highlighted. The <UP> <DOWN> arrow keys can be used to scroll through the
displayed calls.
To replay a call,
position the highlight bar over the target call and press <SELECT>.
Adjust the
playback volume by using the volume control thumb wheel on the front
panel.
To stop replay,
press <SELECT> again, or push the Stop button on the Control Keys.
Alternatively, a
call may be replayed using the Control Keys (see Section
5.3.7).
When a call is
being replayed, the progress of the call will be displayed at the bottom
of the LCD.
9.2.2 From
Logging Menu
To replay a call from the
Logging Menu, position the highlight bar over the target call and
press <SELECT>.
Adjust the
playback volume by using the volume control thumb wheel on the front
panel.
To stop replay,
press <SELECT> again, or push the Stop button on the Control Keys.
Alternatively, a
call may be replayed using the Control Keys (see Section
5.3.7).
When a call is
being replayed, the progress of the call will be displayed at the bottom
of the LCD.
This feature is accessed from the Options Menu (Line
button). See Section 8.1.2 to enable the Live
Monitoring function.
A current
call will have the letter (C) in the “Status Column”. Highlight the
call with the <UP> <DOWN> arrow keys and then press <SELECT>. The letter
(M) in the status column after the (C) will indicate Live
Monitoring. If the “beep tone” is enabled, it will be heard on the
internal speaker.
To end
monitoring, press <SELECT> again. This will stop Live Monitoring, but will
not terminate the call.
Total Recall
stores compressed call files internally on the hard disk drive. Call files
can then be archived to DVD+RW or CD-R either manually (whenever required)
or automatically (at scheduled intervals). Depending on the call lengths
and the number of sessions used, a DVD+RW disk will hold approximately
1,000 channel hours and a CD-R will hold approximately 180 channel hours.
It is recommended that calls be archived on a regular basis (see 9.4.1).
Call recording will continue during the archive process even though the
process may take some time to complete (especially if there are long files
or a very large number of files to be archived). Progress will be
displayed on the screen. Other recorder functions (other than recording)
are disabled during this process.
Note: During the archive process, the clock (top right
corner) may stop at times. This is part of the normal operation. The
screen refresh of the clock functions as a lower priority during the
archive.
9.4.1 Archive
Sessions
Archiving to a DVD or CD is performed in sessions. Each session updates
the disk's directory, writes the calls and closes with an end of session
marker. Archiving to CD needs to be done thoughtfully as each session
marker takes approximately 10-Mbyte of disk space. This is equivalent to approximately
three hours of calls. Therefore, to minimize wasted space, it is better to
archive many hours worth of calls in one session instead of a small number
of short calls in multiple sessions.
To maintain
compatibility with various CD readers a maximum of 25 sessions is
permissible per CD.
9.4.2 Tagging (
*)
a Call
Calls can be selected for Manual Archiving by placing a Tag (*) in
the “Status” column in either the Logging Menu or the Search
Menu. Alternatively, a selection of calls can be Tagged or Un-tagged
using the Tag All/Un-tag All button within the Search Menu.
To Tag a
selected call within the Logging Menu or Search Menu,
highlight the call and press the asterisk key (*) on the numeric keypad.
To Un-tag a selected call, place the highlight bar over the call and press
the asterisk key (*) on the numeric keypad.
Once a selection
of calls has been found through the Search Menu the whole selection
can be Tagged or Un-tagged by highlighting the Tag All/Un-tag All
button and pressing <SELECT>.
9.4.3 Manual
Archiving
This operation is performed from the Search Menu (Archive
button).
You first need to
select the calls to be manually archived. These calls may have been
previously Tagged at the Logging Menu, selectively Tagged at the
Search Menu or a complete list selected (Tag All button) from
the Search Menu call list.
Use the <UP> <DOWN> arrow keys to highlight Archive Calls.
Press <SELECT> to choose between All Calls, Found Calls, Unarchived Calls
or Tagged Calls. When an archive option is selected, Total Recall
displays the following:
·
The number of calls.
·
The call size in MB.
Start the archive process by pressing OK or Cancel to return to the Search
Menu. If you choose to continue with the archive process and you have Administrator Access
(Section 8.2), you will be asked whether you wish to remove the selected
calls on the hard drive after the archive has been completed or whether
you wish to keep them. Make your selection using the <UP> <DOWN> arrow
keys and the <SELECT> key. Alternatively choose to Cancel the
archive. If you choose to continue with the archive process and you do not
have Administrator Access, you will not be given the option to remove the
selected calls on the hard drive after the archive has been completed.
Once the archive process begins, messages will
be displayed indicating the status of the archive process. This is
followed by a message indicating the completion of the archive.
Note:
It is recommended to start the archive process during a quiet time,
or after hours.
9.4.4 Automatic
Archiving
This operation is performed from the Options Menu (Archive
Settings button).
To set the
Total Recall to automatically archive, navigate to the Auto
Archive button with the <UP> <DOWN> arrow keys and press the <SELECT>
key to put a check mark in the Auto Archive box. The archive time interval
is now available to be set. This interval can be set in days or weeks with
a range from 1 to 5. Press the <DOWN> arrow key to activate the
number-options box and use the <SELECT> key to cycle through the options.
Press the <DOWN> arrow key again to activate the weeks-days options box
and press the <SELECT> key to cycle through the options and make your
selection.
Within this screen, Total Recall
indicates when the next Automatic Archive session will occur based
on the present time and the selected time interval. After setting up the
Automatic Archive parameters, the first archive will always occur at the
following midnight and then the Automatic Archive interval setting will
regulate the frequency of subsequent Automatic Archives.
9.4.5 Damaged
DVD / CD
or Insufficient Space
If there is insufficient space on the DVD or
CD to accommodate the archive
selection, you will be asked to insert a new DVD+RW or
CD-R.
If the
DVD or CD is
damaged in any way, a message will advise that the archive failed and to
try again with a different CD.
9.4.6 Archive
Reminder
This feature is accessed from the Options Menu (Archive
Settings button).
To set the
Archive Reminder feature navigate to the Reminder button with the
<UP> arrow key and press the <SELECT> key to put a check mark in the
Reminder box. Use the <DOWN> arrow key and <SELECT> key to set the
Reminder at either 50%, 75% or 90% hard drive
capacity. This is a visual reminder of
actual disk space used. This message will continue to appear even after an
automatic archive as no calls have been removed from the recorders hard
drive.
9.5 Deleting Calls
Total Recall has been designed as a secure recording
system. It is not possible to enter any of the User Menus and delete
selected files from the database. However, there are two ways in which
files can be removed from the database:
a)
Delete using the “Do you want to remove the calls you archive?” selection
from the Manual Archive procedure (Section 9.4.3 – Administrator Password
will be required).
b)
Auto system deletion. This is an automatic system function, designed to
ensure that
Total Recall
does not stop recording when the hard drive reaches maximum capacity. If
at any time the hard drive usage reaches 100% of the specified capacity at
midnight on any day the oldest calls are automatically deleted until the
hard drive capacity is reduced to 93%. During this process, the system
will continue to record calls.
9.6 System Shut Down
This procedure is accessed from the Options Menu (System Shut
Down button).
Because
Total Recall uses a database with active and open files,
Total Recall must be
properly shut down before the power is turned off. Total Recall should always be shut down using the System Shut Down
Menu within the Options Menu.
In the Options
Menu press the <UP> arrow key until the System ShutDown button
is highlighted. Press the <SELECT> key then highlight the OK in the
confirmation box and press enter. Wait until you see a
blank screen before switching off.
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